BOTH/AND

BOTH/AND

Help

Course Creation for Instructors

General Content Changes

For the most part, editing content is pretty basic. Push enter to start a new paragraph, highlight a word to bold, etc.

WordPress works with “blocks”. A paragraph is a block, a list is a block, a picture is a block, etc.

Each time you press enter you are creating a new block.

When you do so the phrase, “Type / to choose a block”. / is your best friend. Type / and all sorts of block options will appear that you might need.

For example, when inserting a YouTube video. Type / and then video, and you will see a list of video services you can embed. Or you could type /, then youtube and that block will show up. Pro tip: you can also just copy and paste the url, and WordPress will take care of it.

Courses

After logging in, hover over “LearnDash LMS” and select “Courses”. Click on the course name you want to work with.

There are three tabs, “Course Page”, “Builder”, and “Settings”. Please ignore “Settings”.

Course Page

On the “Course Page”, you will see some text that you can change as you like. This text is what is used to describe the course and can be seen by both those who have enrolled and who have not enrolled.

Builder

The “Builder” page. This is where most of your work will focus.

From here you can create sections, lessons, quizzes, and topics. I would recommend ignoring sections and topics, and only focusing on lessons and quizzes.

The Course Builder creates the framework for the course and all lessons and quizzes need to be plugged into that framework. If a lesson or quiz is created, but not not connected to the course, it will not be visible to your students.

If this is your first time editing the course, you will see 5 lessons with 1 quiz inside each lesson.

You can change the title by hovering over the title and clicking on the pencil icon.

To the far right is a blue down arrow. You can click on that to see the quiz inside.

Always remember to click “Update” to save your changes.

Once you have the structure of your course setup, you need to edit the lessons and the quizzes. Lessons and quizzes each have a separate section in the admin.

Lessons

After logging in, hover over “LearnDash LMS” and select “Lessons”. Click on the lesson name you want to work with.

There are two tabs, “Lesson Page” and “Settings”. Please ignore  “Settings”.

Lesson Page

  • Update the lesson title
  • Update the content
  • Don’t forget to press “Update” to save your content

Quizzes

After logging in, hover over “LearnDash LMS” and select “Quizzes”. Click on the quizname you want to work with.

There are three tabs, “Quiz Page”, “Builder”, and “Settings”. Please ignore “Settings”.

Quiz Page

  • I would suggest changing the title and leaving the content blank, as the written assignment info will already be listed on the main lesson page.
  • Don’t forget to press “Update” to save your content.

Builder

  • Hover over the title of the quiz and a pencil icon will appear. Click that and change the title to Submitted Assignment for [the name of the lesson]
  • Don’t forget to press “Update” to save your content.

Reviewing Submitted Assignments

  • After logging in, hover over “LearnDash LMS” and select “Essays”. Not “Assignments”. I know. It’s weird, but that is the way it is.
  • Click on the title of a written assignment
  • In the content will be a link to the assignment(s)
  • Copy and paste the link and review the assignment(s)
  • In the right sidebar, in the “Essay Grading Status” module, enter the determined score in the “Points Awarded” field.
  • Click “Update”
  • A notification will be sent to your student that their assignment has been graded

Grading

Grading at St Athanasius is based on a score of 0-100. Each course lasts 5 weeks and each submitted assignment is worth 20 points each.

Each assignment can only be submitted once.

You can require more than one item for each assignment, but it can only be submitted once. For example, you may require a written assignment, a quiz, and a video response. The student would enter in the assignment text box, each of the links, and then push submit. You would then give a total grade for everything submitted between 0 and 20. Then repeat the following week.

Zoom Class Duration

Each Zoom class is 6pm to 10 PM EST

Each class if broken up in to 4 segments with a 15 minute break at a quarter before each hour.

Communicating with Students

In the Instructor Dashboard, under “Course Reports”.
On this page, you can email all students using the form on the right or email individual students by using the list below.

Students can email instructors by click on on the “Contact the Instructor” tab on any of the relevant course pages.

Receiving Payment for Instruction

Instructors pay is determined by the amount of students attending a course. For each student you will receive 60% of the course enrollment fee. A typical enrollment fee is $425. If you have 10 students attending our course, you would receive $1700 (60% of $425 = $255. $255 x 10 students = $2,550).

To receive payment, two things are required:

  • A W9 (or equivalent) is on file with the College
  • All assignments for all students must be graded.

When these two requirements have been met, request your payment.

Exceptions will need to be addressed with the President, Fr. Adam Lowell Roberts.

General Content Updates

In general, editing content in WordPress is straightforward: press “Enter” to start a new paragraph, highlight words to bold, etc. WordPress uses “blocks” for each element—paragraphs, lists, images, and more. Each time you press “Enter,” a new block is created. When you do, you’ll see the prompt, “Type / to choose a block.” The “/” command is highly useful; type it to see a variety of block options.

For example, if you want to embed a YouTube video, type “/” and then “video” or “YouTube” to select the correct block. Alternatively, you can simply paste the URL, and WordPress will automatically embed it.

Updating a Course Page

  1. After logging in, go to LearnDash LMS > Courses and select the course you want to edit.
  2. You’ll see three tabs: Course Page, Builder, and Settings. Focus on Course Page and ignore the other two.
  3. In Course Page, you can edit the course description, which is visible to both enrolled and prospective students.

Editing Lessons

  1. After logging in, go to LearnDash LMS > Lessons and select the lesson you want to edit.
  2. In the Lesson Page tab (ignore Settings), you can update the lesson title, content, and any relevant links, videos, or articles. This is also where you will add the recorded version of the class.
  3. Remember to press “Update” to save your changes.

Topics, Quizzes, Assignments, and Essays

Please disregard these sections; enrichment courses do not include topics, quizzes, questions, assignments, or essays.

Zoom Class Duration

Enrichment courses should ideally be held on Sundays at 4 PM PST. Classes should be a minimum of 1 hour and should not exceed 3 hours.

Communicating with Students

  1. In the Dashboard, under Student List, select your program by choosing Coffee Cup, then your specific class name.
  2. Copy the email addresses from the Email Addresses text box and paste them into your email application.
  3. Students can reach instructors directly by clicking “Contact the Instructor” on the relevant course pages.

Receiving Payment for Instruction

Instructor pay is based on enrollment, with 60% of the course fee allotted per student. For example, if the enrollment fee is $50, and you have 10 students, you would receive $300 (10 students x $30).

To receive payment, ensure the following:

When these two requirements have been met, request your payment.

Exceptions will need to be addressed with the President, Fr. Adam Lowell Roberts.

Onboarding and Hosting a Zoom Class

Getting Started: Creating Your Zoom Account

  1. Visit the Zoom Website:
    • Go to zoom.us/signup.
    • Sign up for a free Zoom account using your preferred email address.
  2. Verify Your Email:
    • Check your inbox for a verification email from Zoom.
    • Click the link in the email to complete the account setup.
  3. Download the Zoom Client:
    • After logging in, go to Resources > Download Zoom Client on the Zoom website.
    • Install the Zoom application on your device.

Pre-Class Preparation

  1. Check for an Email from St. Athanasius College:
    • The Enrichment Director will send an email containing the Zoom meeting link for the class and the host key. The host key gives you control of the session, allowing you to manage participants and control recording.
    • The meeting link will also be shared with students, so everyone joins the same session.
  2. Save the Host Key and Meeting Link:
    • Keep the host key and link secure and easily accessible for each class session. The host key is essential to gaining full control of the class.
  3. Familiarize Yourself with Zoom Controls:
    • Spend a few minutes exploring the Participants and Chat features, which are important for managing your class. These controls will be discussed in detail below.

Starting Your Zoom Class

  1. Log In and Join the Class via the Provided Link:
    • Open the Zoom application, log in, and click the meeting link in your email to join the class.
  2. Input the Host Key:
    • Upon joining, Zoom may prompt you to enter the host key to take control of the session. Enter the host key provided by the Enrichment Director to unlock full host privileges.
  3. Confirm Cloud Recording:
    • The Enrichment Director has set the meeting to automatically record to the cloud. Check that Recording shows as In Progress at the top of your screen.
    • If recording hasn’t started automatically, click Record and select Record to the Cloud.
  4. Note on Student Mute Settings:
    • By default, all students will be muted upon entering the session, which helps maintain a quiet and focused environment. You can unmute students if needed during the session.

Managing Your Zoom Class

  1. Mute and Unmute Controls:
    • Click on the Participants panel at the bottom of your screen to view who is in the session and manage their audio.
    • Use Mute All to keep the session quiet or Unmute for specific students who wish to speak.
    • Tip: You can also prompt individual students to unmute by selecting “Ask to Unmute” in the Participants panel.
  2. Screen Sharing:
    • Click the Share Screen button at the bottom to present slides, documents, or videos to students.
    • Choose to share your entire screen or a specific window.
    • Tip: If sharing a video or audio content, select Share Sound in the screen-sharing panel to ensure students hear the audio.
  3. Chat Function:
    • Click Chat in the toolbar to open a chat window where students can ask questions or leave comments.
    • You can use the chat to answer questions without interrupting the class flow or post links to resources directly.
    • Tip: Consider checking the chat at specific times (e.g., after each topic) to stay focused on teaching.
  4. Reactions and Raise Hand:
    • Students can use Reactions to signal feedback like a thumbs-up or raise their hand if they have questions.
    • Tip: Encourage students to use “Raise Hand” to indicate questions, and check the Participants panel occasionally for any raised hands.

Ending the Class and Confirming Recording

  1. End the Meeting:
    • When class concludes, click End Meeting and select End Meeting for All to close the session for everyone.
  2. Confirm Cloud Recording:
    • The recording will automatically process and save to Zoom’s cloud storage. You’ll receive an email notification once the recording is ready, typically within a few minutes.

Post-Class Tasks

  1. Notify the Enrichment Director:
    • Inform the Enrichment Director that the class has ended. They will handle uploading the recording to YouTube.
  2. Check for the YouTube Link:
    • Once uploaded, the Enrichment Director will post the YouTube link in the class materials, making it accessible for students who missed the session.

FAQs for Instructors

  • What if I have technical issues?
    • Contact the Enrichment Director for assistance. If it’s an urgent issue, use text messaging for the quickest response.
  • How do I pause or stop the recording?
    • Click Record during the session to Pause or Stop the recording. Please do not stop the recording until the class has actually concluded. If you are taking a break, use the Pause option instead.
    • Important: It’s perfectly fine to not pause during breaks since students can skip forward as they wish in the recording. If you do pause, make sure to unpause after the break to avoid missing any part of the class!